Personal Assistant

Role Overview & Responsibilities

Job title: Personal Assistant / Administrator

Salary: £28-£32,000 per annum

Hours: Monday – Friday, 40 hours per week / hybrid role – flexible working.

We are now recruiting for an experienced Personal Assistant to add to our fast-expanding team based in London. The role will include but not be limited to the following:

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing the Directors diary, organising meetings and appointments
• Managing the businesses sales and purchases ledger for invoicing purposes
• Supporting the accountant with purchase orders, monthly VAT submissions, bank reconciliation and payroll queries
• Typing, compiling, and preparing reports, presentations, and correspondence
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers, and clients
• Management of the social media accounts (Linked In, Instagram and Facebook) and creating weekly content using the Canva software.
• Management of the information inbox and delegating emails where necessary
• Support with internal recruitment, creating job adverts and scheduling interviews with the Director / relevant Manager.
• Maintaining and ordering office equipment and branded supplies for client meetings and events.

We are looking for someone with:

• Highly organised and proactive, with a 'can do' attitude.
• Ability to re-prioritise rapidly and re-deploy work depending on the situation.
• Experienced user of Microsoft Office.
• Excellent attention to detail.
• Excellent written communication skills.
• Willingness to accept responsibility; confidence to act independently and decisively.
• Self-starter capable of acting on own initiative and ability to manage competing demands and pressures whilst always remaining calm and professional.
• Ability to work collaboratively and professionally with a range of colleagues and with external organisations and partners at all levels.
• Willingness to develop and grow within the team.
• Experience using Canva is beneficial but not essential.
• Experience using Xero accounting software is beneficial.

Job Type: Full-time

Salary: £28,000.00-£32,000.00 per year

Benefits:

• Company pension
• Flexitime
• Sick pay
• Work from home

Schedule:

• Flexitime
• Monday to Friday

Supplemental pay types:

• Performance bonus

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in London