Finance Administrator (Hybrid)

Role Overview & Responsibilities

POMO Robotics is a robotic system integrator and industry 4.0 solutions provider for the UK and EMEA markets. Due to our rapid expansion we are seeking a capable, detail-orientated individual to assist with a wide variety of financial administrative duties.

Position: Part Time - Temporary (although may go full-time)

Working Hours: 09:00 to 17:00

Working Days: Monday to Wednesday (3 Days) - may go up to 4 days a week based on business requirements

Equipment provided: Laptop and other IT Equipment

Location: Remote although preference is for a Glasgow based candidate for very rare office visits

Duties:

• Raise invoices in a timely manner based on agreed payment terms on Projects. Cross check values with customer POs and costing sheets. Process and ensure timely payments
• Raise Purchase Orders for Suppliers and handle the PO Register (via QuickBooks)
• Process supplier invoices in a timely manner and negotiate credit terms with potential suppliers when setting up new business
• Process all Accounts Payable and Receivable
• Weekly assessment of cash flow position - advice the MD on any shortcomings for the following week
• Monthly reporting of cash flow position, P&L, overheads etc.
• Filing and verifying the data for quarterly VAT Returns
• Cash reconciliation activities
• Corporation Tax calculations and filings
• Review of customer PO terms and conditions, purchasing contracts and milestone payments in line with business cash flow requirements
• Process, calculate and investigate any issues with Contractor payments
• Process Contractor timesheets and carry out weekly and monthly payments based on agreed payment terms
• Ensuring all financial data on QuickBooks is accurate
• Process all business receipts, expenses, petty cash from business credit cards and bank account
• Draft and submit financial reports for grant application claims
• Prepare and support with the filing of R&D Tax Credits
• Prepare and support any filings for VAT Adjustments
• Review import and export duty payments on goods imported / exported (some understanding of INCOTERM Shipment Terms required)
• General book keeping activities and ensuring the accuracy of data
• Scan, process and store expense receipts and generate expense reports
• Support with Grant Applications
• Completion of general administrative tasks that can be carried out remotely

Skills:

• Degree/HNC/HND in Accounting or similar (Required)
• Experience of working in a manufacturing/engineering/research & development environment (Required)
• Experience of using QuickBooks Online (Required)
• Experience of VAT Returns (Required)
• Experience of generating financial reports (Required)
• Experience of assisting with R&D Tax Credit applications (Required)
• Experience of MS Office Suite (Required)
• Proficient use of MS Excel (Required)
• Experience of working with INCOTERM Shipments (Desired)

Job Types: Part-time, Temporary contract, Temp to perm
Contract length: 3 months
Part-time hours: 24 per week

Salary: £14.00-£15.00 per hour

Benefits:

• Casual dress
• Work from home

Flexible Language Requirement:

• English not required

Work Location: Hybrid remote in Glasgow

Reference ID: NONE