Executive PA

Role Overview & Responsibilities

• Devising/maintaining office systems, including data management and filing
• Arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organising and maintaining diaries and making appointments
• Dealing with incoming email, and post, often corresponding on behalf of the manager
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Organising and attending meetings and ensuring the manager is well prepared for meetings
• Undertake research and ad hoc projects as and when needed
• Plan, organise and manage events as needed, including corporate entertainment
• Act with tact and discretion to support confidentiality when dealing with personal matters

Personal AssistantSkills and Qualifications

• 3 years+ in business administration
• Experienced Personal Assistant at senior management level.
• Confident use of Microsoft Office suite
• Outstanding organisational and time management skills
• Proven ability to communicate with a wide range of people

In addition to relevant experience and secretarial and administrative knowledge, you'll need to show evidence of the following:

• Exceptional written and oral communication skills
• Ability to work under pressure and to tight deadlines
• Ability to research, digest, analyse and present material clearly and concisely
• Excellent interpersonal skills
• Ability to work on your own initiative
• Honesty and reliability
• Attention to detail
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• Discretion and an understanding of confidentiality issues.
• Full-time hours, Mon – Fri
• Overtime required occasionally
• Remote working with occasional travel to Mayfair (travel expenses paid)

Job Types: Full-time, Permanent

Salary: £35,000.00 per year

Schedule:

• Monday to Friday

Work Location: Remote