Finance Assistant

Finance Assistant

Job Overview:

Location: Defence - Mitie, T2 Trinity Park, Bickenhill Lane, Birmingham, West Midlands, England, B37 7ES
Job Type: Permanent, Full Time
Hours: 37.5 hours a week
Salary: £21,000 - £24,000

• We are looking for an experienced Finance Assistant to work within the Invoice Query Team
• To receipt and process supply chain invoices for a UK wide contract
• To resolve invoice queries and communicate effectively

Main Duties

• Allocate Invoices for payment within the P2P process in a timely and accurate manner
• Manage a shared mailbox to resolve invoice queries
• Escalate, chase and resolve queries effectively and efficiently working with both external suppliers and the internal operations teams
• Monitor the numbers of queries resolved
• Obtain supplier statements on at least a quarterly basis and reconcile against invoice queries
• Ensure receipts are up to date including PPM receipts for month end
• Ensure Maximo is continually updated with the latest information on Invoice status and reasons for query and ensure they are regularly communicated to Operations Teams
• Support pro-forma and manual invoice processes
• Work with Buying Team to ensure that Purchase Orders amendments are made correctly with correct note of amendments and approved
• Work with Buying Team to ensure that annual Purchase Orders are in place to ensure invoices are processed efficiently
• Maintain professional dialogue with suppliers keeping them informed of what is required to facilitate payment
• Continually reinforce to both suppliers and internal operational teams the process for ordering and invoicing for goods and services
• Work closely with fellow colleagues and ensure continuous service to all internal clients
• Assisting the Accounts Payable department with queries as and when required
• Attend meetings and work towards building effective working relationships with Internal and External stakeholders
• Supporting the finance teams with other duties and tasks as required
• Provide support to your Line Manager as required
• Holiday and sickness absences Cover
• Run cyclical reports via SQL Reporting and MS Excel

What we are looking for

• Good knowledge of Facilities Management preferrable but not necessary
• Good knowledge of Supply Chain Management and Purchase Order Compliance
• Good knowledge of Microsoft Excel, Microsoft Outlook and other Microsoft Office Packages
• Demonstrable experience of using Maximo and SAP, preferrable but not necessary
• Demonstrable experience in processing invoices, dealing with queries and providing resolution of issues
• An ability to evaluate, identify root cause, draw conclusion, and effectively communicate ‘problem cause and remedy'

Person

• An ability to deliver high standards of work consistently
• Willingness to investigate problems and identify solutions
• Excellent organisational skills and pro-active approach
• Self-motivation and drive
• Someone willing to contribute to an already effective and high performing team
• Excellent communication skills