Office Administrator

Role Overview & Responsibilities

JOB DESCRIPTION

JOB TITLE: Office Administrator

REPORTS TO: Office Manager

MAIN RESPONSIBILITIES:

Legal assessments

· Liaise with solicitors to book legal assessments

· Send quotes

· Book into therapist’s calendars

· Send confidential reports

Recruitment

· Assist the recruitment team by placing ads, vetting CV’s and booking interviews

· Liaise with HR and Immigration to maintain paperwork associated with recruitment

· Liase with HR to assist to maintain updated staff records

· Apply for DBS’ for new staff

· Conduct RTW checks

Reception

· Manage email and phone enquires

· Manage incoming payments

· Manage staff and room calendars

· Filter enquires

· Liaise and manage external professionals including contractors

· Send confidential information adhering to GDPR standards

Client Management

· Schedule new, recurrent and intensive appointments

· Manage calendar changes (cancellations, rescheduling, holidays, one off visits, timetables, reviews)

· Manage Payments

Administrative support

· Assist various teams to maintain up to date paperwork

· Assist Merton team with booking of assessments, record and action received EHCP’s and system data entry

· Assist with scheduling and calendar planning

· Liaise with external stakeholders to sign contracts and plan service delivery

The duties and responsibilities outlined above do not represent a full list of the tasks the post holder will be expected to perform. It is also recognised that the duties of all posts are subject to change from time to time. Alterations to duties and responsibilities and performance of similar tasks within the scope of and at the same level will be expected. It is expected that this job description will be regularly reviewed by the post holder and his/her manager.

Job Types: Full-time, Permanent

Salary: £25,000.00 per year

Benefits:

• Company pension
• Employee discount
• Sick pay
• Wellness programme

Schedule:

• Monday to Friday
• No weekends

Work Location: In person

Application deadline: 31/03/2023
Reference ID: Office Administrator
Expected start date: 10/04/2023