Production Administrator

Role Overview & Responsibilities

Purpose of role:

To provide first rate administrative support for a busy producing and general management department and its productions.

Responsibilities:

● Scheduling auditions and interviews

● Assisting the producing team on recruiting, negotiating deals for and contracting production personnel including cast, stage management and production team members

● AV checking personnel

● Research and booking suitable rehearsal and audition rooms

● Contracting production suppliers

● Acting as a point of contact for stage managers and production staff

● Arranging accommodation and travel

● Issuing itineraries

● Scheduling production and producing team meetings

● Compiling contact sheets

● Minuting producing team meetings and circulating action points

Finance

● Reviewing weekly theatre contra statements, preparing questions for the producer or executive producer

● Reconciling petty cash floats

● Checking and coding invoices

● Contracting investors

● Administration of payroll with the production accountants

● Drafting royalty statements

● To support the production accountants in the delivery of VAT returns and TTR claims

● Drafting investor updates and statements

Press, Marketing, Customer Service

● Responding to audience feedback and complaints

● Compiling distribution lists for press cuttings, show reports, box office figures, marketing materials, general management updates, etc.

● Overseeing access performances in the absence of the Production Coordinator

● Assisting on the organisation opening nights, including ticket requests, gifts and after-show celebrations

● Overseeing special and post show events in the absence of the Production Coordinator

● Scheduling and attending marketing meetings

● Booking house seats

● Accurately draft and proofread programmes and souvenir brochures

General

● Attending performances and company meetings

● Working with the production manager to deliver the physical production

● Other jobs normally associated with production assistants, administrators, coordinators, and associates in the West End of London

● Deputising for the General Manager and Producer as appropriate

Job Types: Full-time, Permanent

Salary: £25,000.00-£27,000.00 per year

Benefits:

• Company pension
• Sick pay
• Wellness programme
• Work from home

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in London