Team Secretary/Administrator

Role Overview & Responsibilities

Team Secretary / Administrator - Permanent, Canary Wharf

Salary: £30,000 to £40,000 per annum

Hours: 40 per week, 08.30am - 17.30pm Monday to Friday

Duties & Responsibilities

Providing a high level of personal assistance to the Group Finance Director & Operations Director and being part of the team maintaining the policies, company rules and quality management for Ballymore.

• Deal with telephone enquiries on behalf of the GFD & OD as necessary and any associated follow up.
• Deal with written correspondence on behalf of the GFD & OD as required.
• Deal with confidential and sensitive information appropriately.
• Plan and organise diaries to make efficient use of time.
• Inform attendees of forthcoming meetings and prepare agendas as necessary.
• Maintain filing systems both electronic & paper and to ensure that the office runs efficiently at all times.
• Liaising with internal and external stakeholders as required.
• Reconcile monthly expenses on behalf of the GFD & OD & upload to IFS system
• Assist with and produce reports and presentations
• Any other office related tasks to include photocopying, printing, faxing, post, registered mail.
• Assist with travel arrangements, ticket bookings and hotel bookings

Skills & Experience

• Excellent communication skills (both verbal/written) achieved whilst supporting a senior level team.
• Excellent interpersonal skills to be able to liaise effectively at all levels.
• Confident, assertive whilst maintaining confidentiality and discretion
• Ability to meet deadlines.
• Able to prioritise own workloads and to be able to work on one’s own initiative.
• Excellent organisational and administrative skills.
• Advanced knowledge of Microsoft Office 2010 - Word, Outlook, Excel, PowerPoint.
• Excellent attention to detail, flexible, adaptable and prepared to be ‘hands on’
• Ability to draft clear and focused letters and reports. Proven experience of working at an Executive Team level.
• Knowledge of office and administrative procedures and processes.
• Experience of producing effective minutes and agendas.

Ballymore operates as an equal opportunities employer.

Job Types: Full-time, Permanent

Salary: £30,000.00-£40,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Private medical insurance
• Referral programme

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have experience managing diaries?

Experience:

• Administration: 4 years (preferred)

Work Location: In person